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We’re Hiring an Assistant Director of Admissions & Coordinator of Financial Aid

By April 26, 2023No Comments

Title: Assistant Director of Admissions & Coordinator of Financial Aid
Classification: Exempt
Department: Enrollment Management
Status: Full-Time, 12 Month, In Person. Some nights and weekends required, particularly during peak  recruiting season. Local travel and use of personal vehicle required.
Reports to: Dean of Enrollment Management  

De La Salle Institute is currently accepting applications for the position of Assistant Director of Admissions &  Coordinator of Financial Aid. This position reports to the Dean of Enrollment Management. This position will  work in conjunction with the Dean of Enrollment Management and the Admissions team to recruit, admit and  enroll students at De La Salle Institute, as well as manage the financial aid/scholarship process for the school.  

School Description 
De La Salle Institute is an independent Catholic secondary school rooted in the tradition of Christian education  begun by St. John Baptist de La Salle. Founded in 1889, its mission has been, and is, to foster a desire for  excellence in education. Young people from a variety of ethnic and economic backgrounds are given the  opportunity to fully develop their abilities so they may be active, contributing members of our complex changing  society. Lasallian educators strive to model the values expressed in the Five Principles of Lasallian education:  respect for all persons, inclusive community, faith in the presence of God, concern for the poor and social justice,  and academic excellence.  

Essential Functions:  

  • Develop, execute, monitor and evaluate targeted recruitment and financial aid initiatives designed to  attract and enroll an incoming class of the appropriate size and mix. 
  • Counsel and advise new and returning students and parents on various financial aid programs available  (those offered through De La Salle and those offered by outside organizations), including assistance in  completing applications for financial aid and scholarships.  
  • Review and present financial aid and scholarship applications to the financial aid committee to  determine student eligibility. Communicate financial aid awards to families. Evaluate appeals for  additional funding.  
  • Evaluate the effectiveness of financial aid and recruitment activities by tracking key metrics,  generating reports and analyzing data.  
  • Professionally represent De La Salle Institute at recruitment fairs, financial aid seminars and school  visits, either in person or via Zoom.  
  • Plan, coordinate and participate in on-campus, off-campus and online student recruitment events and  activities (on-campus tours, financial aid information nights, school visits, open houses, shadow days,  etc.)  
  • Respond promptly to inquiries about the admissions or financial aid process from prospective students  and students currently enrolled at De La Salle.  
  • Provide counseling and advising to prospective students and families about educational opportunities  at De La Salle Institute through telephone calls, electronic communications, information sessions,  individual appointments, admissions events, etc. Appropriately document all conversation and  communication associated with these responsibilities. 
  • Establish relationships and maintain contact with students and their families from the initial point of  inquiry through graduation from De La Salle.  
  • Establish and maintain strong relationships with key influencers and stakeholders (internal and  external)—principals, school counselors, scholarship granting organizations, donors, faculty/staff,  alumni, etc.  
  • Follow up with families who are at risk of losing financial assistance/scholarships based on academic  performance, delinquency and/or attendance/disciplinary issues.  
  • Maintain strong relationships with scholarship organizations–fulfilling the terms of their agreements,  gathering students on their behalf as needed, providing requested reports/data on student  performance.  
  • Oversee the work study program, working with various supervisors to assign students, monitor their  performance and notify the business office upon successful completion of their duties, so the award can  be posted to their accounts.  

Successful candidates will possess:  

  • An appreciation for De La Salle Institute’s mission as a Catholic, Lasallian, college preparatory school  serving a diverse population.  
  • A bachelor’s degree, preferably in a field related to business or communications; master’s degree  preferred.  
  • A personal values system that promotes and celebrates a collaborative workplace climate that  recognizes and values diversity.  
  • Excellent time management, organization, customer service and follow-through skills, ability  to take initiative and meet deadlines while being able to work independently and as a  supportive member of the team  
  • High emotional intelligence, flexibility, patience, discretion, creativity, positive energy, a warm  empathetic personality and good sense of humor  
  • Demonstrated ability to act with discretion and maintain confidentiality.  
  • Proven ability to multi-task with strong time management skills and the ability to address competing  priorities in a dynamic, high-performance environment.  
  • Previous admissions/financial aid/enrollment management experience strongly preferred. ● Working knowledge of admissions and/or financial aid practices and procedures, including financial aid  leveraging.  
  • Capability to long-range plan and manage the daily details of implementation  
  • Excellent verbal, written and interpersonal communication skills, including comfort with public  speaking and an ability to communicate in a professional, diplomatic, empathetic and tactful manner.  ● Ability to balance empathy with staying within financial aid budget parameters  
  • Ability to multitask, prioritize and be flexible in a fast-paced recruiting season.  
  • Ability to manipulate and analyze data/statistics.  
  • Proficiency with technology, particularly Google Workspace and Microsoft Office Suite (Word, Excel,  Power Point, Publisher, etc.), including advanced knowledge of Google Sheets/Excel  ● Fluency in a second language such as Spanish or Chinese desirable

Applications should consist of:  

  1. A detailed cover letter addressing the expectations of the position and your qualifications in meeting  them.  
  2. A current resume.  
  3. Contact information for four professional references, including two direct supervisors and most recent  supervisor, with a brief description explaining the professional relationship. 

Please submit your application to: 

Ms. Carlene Klaas
Dean of Enrollment Management
De La Salle Institute  

De La Salle Institute is an equal opportunity employer and does not discriminate.

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