De La Salle Alumni Association Bylaws
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NAME: De La Salle Alumni Association (DLSAA) MISSION: Service to members and De La Salle Institute (DLS) through the development, initiation, sponsorship, and/or support of activities, programs, and/or services to the benefit of members and/or the Institute. MEMBERSHIP: Voting Members shall be those who hold DLS diploma or graduate certificate. Only voting members shall be eligible to serve as a directors or officers, except for the director appointed by the DLS president. Associate Members shall be those who have attended DLS who are not voting members, and those who attended other Christian Brothers' schools, who wish to become members of the DLSAA. Honorary Members shall be those who have been submitted to the DLSAA directors and then, following appropriate review of a nominee's qualifications, are submitted to and approved by the voting members. Spiritual Members shall be those members who are deceased. ORGANIZATION: DLSAA shall be governed by a Board of Directors which shall be comprised of thirteen (13) directors, twelve elected by the voting members at the Annual Meeting to two (2) year staggered terms (one-half, six (6) of the directors being elected each year) and one (1) appointed by the DLS president; for the initial election, six (6) directors shall be elected to one (1) year term and six (6) to two (2) year terms. At their first meeting after each such election, the directors shall elect the following officers who shall meet until their successors are elected or appointed and who shall comprise the Executive Committee:
First Vice President, planning officer; Second Vice President, operating officer; Treasurer, finance officer; Secretary, recording officer; Immediate Past President, coordinating officer; Directors shall meet no less than four (4) times per year, at the call of the President or any seven (7) directors, to conduct DLSAA business. The members of DLSAA shall meet no less than once per year at the Annual Meeting (Banquet) to conduct DLSAA business. Committees and sub-committees shall meet at the call of their chairs or the Executive Committee as frequently as necessary to discharge assignments. All meetings shall be conducted under Robert's Rules of Order. ALUMNI COUNCIL: DLSAA will be advised by a Council comprised of a maximum of two (2) graduates from each DLS graduated class, nominated by any voting member of their class or by any voting member in the absence of a nomination from a class, willing to serve a one (1) year term (multiple terms if renominated), and approved by the voting members at the Annual Meeting. Under the chairmanship of the DLSAA president, the Council will serve as a source of and sounding board for DLSAA policy. With the concurrence of the DLSAA directors, the Council may form committees, calendar, agenda, etc. The Council shall meet not less than twice per year at the call of the DLSAA President or any fifteen (15) Council members, and report to the Executive Committee. STRUCTURE: DLSAA will also be advised by a series of standing and ad hoc committees, chaired and operated as set out herein or as later approved by the DLSAA directors. Non-voting members may serve on any committee except the Executive and Nominating Committees, but the majority of every committee must be Voting Members of DLSAA unless a specific and temporary variance is approved by not less than five (5) members of the Executive Committee. Members and chairs of each such committee shall be appointed by the DLSAA president with the advice and consent of the Executive Committee and shall serve until a new DLSAA president is elected. Standing committees shall include the Executive, Nominating, Finance, Banquet, Alumni Soccer, Sports Hall of Fame, D-Final Event, and Brothers for the Brothers Committees. Ad hoc committees shall include the By-laws, Planning, and Member Relations Committees, and such other committees, which are approved by the DLSAA directors. All committees shall set their own calendars and agenda, reporting same to the DLSAA Secretary on a timely basis. Committees and sub-committees shall meet as often as needed to fulfill their mandates and assignments. Meetings shall be called by the appropriate chairs or the Executive Committee. The committee structure is established for functional efficiency, but contact or intra-action which will serve DLSAA is encouraged. VACANCIES: Any vacancy, except in the case of the director appointed by the DLS president, on the Alumni Council or the Board of Directors shall be filled by majority vote of the remaining directors, selecting from qualified candidates under ad hoc procedure. Those so appointed shall serve until the next Annual Meeting of DLSAA. In addition, any vacancy on the Executive Committee or any other committee shall be filled in the manner otherwise prescribed for the filling of such position. NOMINATIONS: Nominations for the Alumni Council, Board of Directors, and Executive Committee will be slated by a Nominating Committee comprised of at least three (3), but no more than seven (7) Voting Members who are not members of the Executive Committee. All nominees must be Voting Members. Nominations may also be made by the written petition of twenty-five (25) Voting Members of DLSAA. All nominees must agree to serve if elected. All nominees must be presented to the Secretary not later than thirty (30) days prior the Annual Meeting. All duly received nominations will be put before the voting members at the Annual Meeting. There will be no nominations from the floor. VOTING: One hundred (100) Voting Members shall constitute a quorum at any meeting of the DLSAA. In addition, at any meeting of any sub-group of the DLSAA, including but not limited to any committee, board or council meeting, three (3) voting members shall constitute a quorum unless such sub-group is comprised of four (4) or fewer voting members, in which case two (2) voting members shall constitute a quorum. In all cases, unless otherwise stated, a simple majority vote shall be required on any matter requiring a decision. BYLAWS: These bylaws replace in total any and all prior bylaws of DLSAA upon approval of the Voting Members at the Annual Meeting under the above rules of voting; subsequent amendments to be likewise enacted. Amendments to the bylaws shall be presented to the Voting Members for consideration if presented in writing to the Executive Committee by a minimum of eight (8) DLSAA directors or two-thirds (2/3) of the Alumni Council, at least ninety (90) days prior to the Annual Meeting. Amendments may only be offered in this manner, not orally and not from the floor. STAFF: As an affiliate organization, DLSAA will utilize staff support from the Institute and volunteers within DLSAA. Addition of paid staff shall be an ongoing consideration. MISCELLANEOUS: Items and actions not covered within these bylaws (i.e., honorary positions) shall be dealt with in a manner beneficial to DLSAA and with the approval of the directors until they can ben incorporated herein if and as appropriate. ASSUMPTION OF DUTIES: Officers, Directors, and Council Members shall assume their positions upon their election. All appointees shall assume their positions upon appropriate confirmation. |
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